Benefits of a paperless office

Managing paper documents can be a waste of time and prevents many professionals from completing their work on time and in the best possible way, which means they spend less time on value-added activities. 

In addition, paper production is one of the biggest causes of pollution in the world, it becomes a high expense for companies, and it's easier for information to get lost.
 

Benefits of a paperless office

 

• Lower costs

Reducing the costs of physical paper, printing, distribution, storage, and processing helps a company improve its results and invest the money in efforts to promote its growth.
 

• Protecting the environment

Reducing paper consumption has a massive impact on a company's ecological footprint, so eliminating all, or even part, of the use of paper in an office is a big step towards protecting the planet and a company's sustainability.  
 

• Greater security

A paperless office eliminates the risk of losing important documents stored in archives, whether through human error or catastrophe. Documents and confidential information can be password-protected or encrypted, restricting internal and external access to sensitive data and alerting you to security threats.
 

• More accessibility

By eliminating paper, documents can be accessed from anywhere if they are stored in the cloud. In addition, electronic records can be kept in the digital archive with automation software, making them easily searchable.
 

• More visibility

The data collected can be easily consulted using the automation software to see trends and detect errors and inefficiencies. Real-time monitoring increases proactivity and removes the time spent waiting for handwritten documents to complete reports.
 

• Less time wasted

Without paper, time-consuming and often tedious manual processes also disappear. This makes it easier to send, share, find, and approve documents.
 

Eliminate paper for good

To eliminate paper from a company once and for all, you need an enterprise resource planning (ERP) software solution that suits your needs, such as Microsoft Dynamics 365 Business Central.

There are add-ons for Business Central that help to eliminate paper and automate financial processes through complementary solutions, facilitating certain aspects of the company, such as:

• Document capture
• Expense management
• Visual production planning

There are many benefits to moving away from paper, such as a more flexible working environment and the ability to improve workflow and productivity levels.  

Contact Hydra iT for more information or to schedule a demonstration!